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How to write a perfect cover letter

Amr Kassab

To boost your opportunity of success in your job application, it is necessary to write a perfect and relevant cover letter beside your CV. In this post we will review some tips and examples for inspiration.

 

Importance of the cover letter

The cover letter is a document that complements your CV, reveals your personal information, and sells your application. It is the optimum floor to represent your relevant skills and experience and explain why you are the preferable candidate for the job among other applicants.

Typically, cover letters are three to five short paragraphs long and constrained to one A4 page. It is preferred to put the cover letter in the mail body when sending it online.

Writing sections

Keep your cover letter as short as possible without disrupting the idea of the following structure:

  • First paragraph: The opening words should demonstrate the reasons of writing; including the applying position, the advertisement reference, and your available time to begin.
  • Second paragraph: Represent reasons that prove your job preparedness, show your attractive aspects in the job, and demonstrate the skills you can offer to the organization.
  • Third paragraph: Cover any relevant experience and describe briefly the similarities between your talents and the job requirements.
  • Last paragraph: End up the cover letter by reiterating your interest in the job role. Indicate enthusiasm for a personal interview and for a feedback or response. Don’t forget to thank the hiring manager!

Cover letter addressing

  • Try as possible to address your cover letter directly to the intended reader such that the probability of responding will be the highest.
  • If the contact name is included in the advertised position, addressing will be smoother. If not, you can search for the hiring manager in the company’s website or call them.
  • If you failed to reach a named contact, you can use a general salutations such as:

Dear Sir/Madam

Dear Hiring manager

Dear Human resources director

  • If you include a named contact in the address, sign off your letter by ‘Yours Sincerely’. If not, use ‘Yours Faithfully’.

 

Some writing tips!

  • Go through the written letter, cut any excess or needless words. Be concise; don’t repeat what you have mentioned in your CV.
  • Avoid using one generic letter for all applications. Rewrite other letter versions that fit with the intended company every time you apply.
  • Check your letter using not only a spellcheck program, but also a family member or a friend. You can print the completed letter and double check it as it’s much easier to figure out the mistakes on a printed page rather than on screen.
  • Format your cover letter by ensuring that it is arranged effectively and use the same font size as your CV.
  • Identify your unique skills and ‘selling points’ and validate the match between your experience and the required skills. Try to convince the hiring manager that you are the best candidate for the job.
  • Support your claims in the cover letter with real examples or evidence.

Sample Cover Letter

Dear Sir/Madame

This email is in reference to your recent post, I am very interested and enthusiastic to apply for the job of a ___________ in a __________. I have a strong passion for ___________ and I feel that I have the experience and qualities that match your expectations.

I am currently doing my master degree at the Department of ___________ at ________ University. During my degree, I have developed my analytical skills and ability to read, manage and present data. Furthermore, during the last semester and in my position as a ___________, I guided and supervised __________. I also assisted in the process of _________________.

I am competent in English language proved by TOEFL scores and I have special skills in ___________________.

My resume is attached for your consideration along with the supporting documents. Please let me know if I can provide you with any further information on my background and qualifications.

I look forward to hearing from you.

Thank you for your consideration.

Yours faithfully,

___________

 

 

 

 

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